Employment

Donor Relations Coordinator/Board Liaison

About The Gallo Center for the Arts

The Gallo Center for the Arts (GCA) is a state-of-the-art performing arts complex located in the heart of vibrant downtown Modesto, CA. The Gallo Center features two indoor performance venues—the 1,248-seat Mary Stuart Rogers Theater and the 440-seat Foster Family Theater—as well as year-round outdoor community programming in the Modesto Rotary Music Garden. The mission of the Gallo Center is to enrich the quality of life in the San Joaquin Valley by providing an inspirational civic gathering place where regional, national, and international cultural activities illuminate, educate, and entertain. The Gallo Center celebrates the diversity of our community by offering an array of cultural opportunities designed to appeal to and be accessible to all. For more information about the Gallo Center for the Arts, please visit galloarts.org.

Position Summary

The Donor Relations Coordinator/Board Liaison position involves reporting to the Director of Philanthropy while collaborating closely with the CEO. The role encompasses balancing responsibilities between the Donor Relations and Administration departments. The Donor Relations Coordinator/Board Liaison is responsible for successfully coordinating and effectively supporting the Gallo Center’s two volunteer Boards, the Board of Directors and the Board of Trustees and six volunteer Committees, Executive, Finance, Investment, Compensation, Governance and Facilities committees. Specific tasks within the Development aspect will center around donor recognition and organizing donor events.

Essential Functions, Duties, and Responsibilities

Donor Relations

• Work as a collaborative Development team member, focusing on donor recognition outputs, gift processing cycle, and donor events.
• Assist the Donor Relations team in scheduling, planning, and executing the season calendar of donor and patron events, including invitations, event logistics, vendor relations, and day-of-event staffing.
• GCA utilizes the Tessitura CRM for all ticketing and gift transactions. With training, this role will work on the following Development tasks:
• Maintain high data standards in Tessitura CRM related to constituent contact information, relationships, and GCA activities documented in donor and patron records.
• Run scheduled Tessitura data outputs to produce accurate donor recognition listings for various media formats (printed magazine, GCA website, digital playbills).
• Accurately process gift batches and produce donor acknowledgments as scheduled, including appropriate membership fulfillment collateral.
• Manage donor research data projects assigned by the Director of Philanthropy.

Board Relations

• Serve as the administrative liaison for the Board of Directors, Board of Trustees, and respective committees.
• Provide high-level coordination of all Board activities, including, but not limited to, calendar management, scheduling logistics, meeting preparation, gathering and distributing materials, recording meeting minutes, and post-meeting follow-up.
• Manage and maintain up-to-date Board matrix, GCA by-laws, and all Board member contact lists and forms.
• Work independently to draft and proofread Board correspondence and maintain accurate records.
• Understand Board roles and responsibilities and be familiar with Robert’s Rules of Order.
• Keep informed on best practices related to Board governance and committee structure to help advise the CEO as needed.

Office Administration

• Provide general organizational support to ensure the administrative office operates smoothly (i.e., order office supplies, etc.)
• Proofread organizational collateral materials as needed.
• Coordinate employee engagement projects (i.e., staff recognition, etc.)
• Other duties as assigned by the Director of Philanthropy and/or the CEO.

General Duties and Requirements

• Participate in ongoing professional development and self-directed learning as provided by the Company.
• Support all co-workers and treat them with dignity and respect.
• Be able to think and act quickly and efficiently in emergencies.
• May drive on company business.
• Present a positive view of GCA to the community.
• Comply with all GCA policies and procedures, including but not limited to workplace safety, reporting work-related injuries, Infection Control, and preventing potential safety risks for staff, clients, and others.
• Punctual and regular attendance is an essential responsibility of each employee at GCA.  Employees are expected to report to work as scheduled, on time, and prepared to begin their workday.  Employees are also expected to remain at work for their entire work schedule.  Late arrivals, early departures, or other absences from scheduled hours are disruptive and should be avoided.
• Management, at its discretion, may assign additional responsibilities.

Education and Experience

• Education:  A bachelor's degree in arts management, nonprofit management, business, or a related field is preferred.
• Experience:  3-5 years of experience in donor relations, fundraising, or nonprofit development.

Knowledge, Skills, and Abilities

• A passion for the arts and a love of the people who make it happen.
• Advanced strategic organizational skills, including project and time management.
• Desire and passion for turning challenges into actionable solutions.
• Highest level of character and integrity.
• A decisive, “roll-up-the-sleeves,” results-oriented individual who can keep diverse projects moving forward within a consistent strategic framework.
• Represent the Gallo Center positively and professionally, with diplomacy and tact when interacting with diverse individuals.
• Proficiency in Microsoft Office Suite, especially Word, Excel, Teams, and PowerPoint.
• Experience with CRM platforms, such as Tessitura, is preferred.
• Strong interpersonal skills with the ability to connect and engage with donors and board members.
• Excellent verbal and written communication skills, including crafting compelling fundraising materials and reports.
• Highly organized with the ability to manage multiple projects simultaneously.
• Demonstrated ability to work independently and collaboratively in a team-oriented environment.

Environmental Conditions

• Indoors in a typical office environment, approximately ninety-five percent (95%) of the time.
• Frequent computer use at the workstation. 
• Frequently work at a fast pace with unscheduled interruptions.
• May occasionally move (walk or drive) from one work location to another.

Physical Demands

• Use one or two hands to grasp, move, handle, control, feel, and assemble objects, tools, or controls.
• Ability to walk, sit, stand, stoop, crouch, and climb stairs.
• Ability to move and lift up to 25 pounds.
• Visual Acuity (Far/Near).
• Ability to drive a vehicle.
• Regular and Consistent Attendance.

Changes: This job description will be updated if duties and responsibilities change significantly.  Job functions are subject to modification based on business necessity.

ADA/FEHA:  The Gallo Center for the Arts will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and California's Fair Employment and Housing Act.

EEO:  The Gallo Center for the Arts is an equal-opportunity employer.  All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.  We celebrate diversity and are committed to creating an inclusive environment for all.

At-Will:  Employment with the Company is considered "at-will."

Compensation and Benefits

The Gallo Center for the Arts offers a competitive compensation package commensurate with experience and ability, including health, dental, and vision insurance, flexible spending accounts, health savings accounts, accidental death and dismemberment and life insurance, 529 college savings plans, long-term disability coverage, 401(k) matching plan, vacation, holiday, and sick pay.

How do I apply?

Interested candidates should submit resumes and cover letters in a single Word or PDF document saved as the candidate’s first and last name. All submissions should be emailed to hr@galloarts.org  with the job title in the subject line. No phone calls, please.

For more information about life in Modesto, please visit VisitModesto.com.